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Rental of a temporary structure used as Plenary (rental of tent)

Upcoming Business Opportunities
Subject: Rental of a temporary structure used as Plenary (rental of tent)
Reference: ITB/2013/003
Date posted: 21 January 2013

In view of the fact that the official language used for the RFP will be English, this request for expression of interest is published in English only.

Du fait que la langue officielle de cette sollicitation sera l'anglais, cette demande d'expression d'intérêt est publiée uniquement en anglais.

Please note that only those firms considered qualified by the United Nations Office at Geneva for this project will be invited to participate.

Terms of Reference

A temporary structure is required to be erected in the grounds adjacent to a venue (still to be confirmed) in Bonn, Germany for the purpose of hosting a second plenary during the 38th Sessions of the Subsidiary Bodies. The structure should be operational as of Friday, 31 May 2012, 4 pm, the dismantling could start as of Saturday 15 June 2013, 4 pm.

The temporary structure should meet the following criteria:

Dimensions: The temporary structure should be set-up out of 3 parts, creating one big area with approx. 1,275 sqm (30 x 20m, 25 x 15m and 20 x 15m with a height of 8m).

The temporary structure should be equipped with a raised floor system, insulated wall panels, integrated rain water system and a aluminium space-frame covered with PVC walls. The construction should have a clear span, pillow free, in a 5m grid.
This roof structure should have the possibility for hanging loads for rigging, AV and lighting.
A sufficient Air conditioning system needs to be installed, to guarantee a room temperature of 24 ºC.
The entrance should be equipped with glass doors.
The inside should be covered with nettle curtains, sufficient audience light with a switch near to the main entrance and the floor with anthracite carpet.

A rain and wind covered walkway needs to be built to connect the temporary structure and the side entrance of the venue, the dimensions are approximately 8,50 x 5m, height 4,70m. To assure movements on the fire department access road, it shouldn’t contain proper walls.

Detailed specifications will be provided as part of the Request for Proposal, which will be issued after the closing date of this request for EOI.

The EOI should include a description of the company profile and details of relevant experience. However, such description shall be limited to 1-2 pages length. Please do not include copies of certifications at this stage. EOIs that do not contain the information requested for evaluation by UNFCCC may be rejected.

We kindly request vendors who are interested in responding to this EOI but have not yet submitted a vendor registration form to UNFCCC, to complete the vendor registration form which can be accessed at: http://unfccc.int/secretariat/procurement/award_procedure/vendor_registration/items/2645.php

This notice is posted for information only and does not constitute an invitation to bid or submit a proposal. The UNFCCC reserves the right to change or cancel these requirements at any time in the EOI and/or solicitation process. The UNFCCC Procurement and General Services Unit considers a vendor’s qualifications and experience in the particular commodity/service area, and previous performance, when preparing a list of invitees. Thus submitting an EOI does not automatically guarantee a vendor will be considered for receipt of the solicitation when issued.