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Subject: Facility meeting for UNISDR from 27 to 29 November 2013
Reference: RSQN-29038
Date posted: 1 October 2013

In view of the fact that the official language used for the RFP will be English, this request for expression of interest is published in English only.

Du fait que la langue officielle de cette sollicitation sera l'anglais, cette demande d'expression d'intérêt est publiée uniquement en anglais.

Please note that only those firms considered qualified by the United Nations Office at Geneva for this project will be invited to participate.

Terms of Reference

1. The United Nations Office at Geneva (UNOG) seeks Expressions of Interest (EOI) for a solicitation it intends to issue for the required services or goods described below.

2. Vendors interested in fulfilling the above requirements must be registered with UNOG and may wish to visit "UNOG Vendor Registration Process" for full registration information in order to be eligible to participate in any solicitation.

3. Required services or goods include but not limited to:

The United Nation intends to launch a tender for a conference meeting tentatively scheduled for 27 to 29 November 2013 taking place in Geneva.

The residential venue should be located in the canton de Genève. The venue would need to have the following characteristics:

Location:
Ideally accessible by public transport, in the Canton de Genève, to facilitate the participation of guest and support staff.

    1) OPTION A:

    Accommodation:
    Lodging facilities for three (3) nights for a minimum of 41 persons in single rooms. The single rooms shall be with private bathroom.

    One (1) large conference room accommodating 45 participants
    Equipped with microphones, internet access unlimited, electric outlets for laptops inside meeting room, Overhead projector, photocopy equipment, printers with computer connection, video-conferencing equipment.

    Two (2) small meeting rooms
    For a maximum of 15 participants for parallel break-out sessions.

    Boarding:
    During all the session:
    Breakfasts for 41participants;
    Coffee breaks in the morning and in the afternoon for 45 participants
    Lunches for 45 participants;
    Dinner for all 45 participants.


    2) OPTION B:

    No accommodation is needed. The dates are the same and all other specifications remain similar as option A.

4. Specific information (if any) (e.g.: pre-evaluation or pre-requisite criteria, certification, etc.):

5. Please submit your response by returning the form "Expression of Interest Response Form" duly filled in by e-mail to tenders@unog.ch or by facsimile to +41(0)22 917 00 13.

Responses must be received no later than 12:00 hours, Geneva time, on 07/10/13. All responses will be kept strictly confidential.

6. Please note that this REOI does not constitute a solicitation. UNOG reserves the right to change or cancel this requirement at any time during the REOI process or the solicitation process. Please note that only those vendors considered as qualified by UNOG to provide the required services or goods will be invited to participate.

7. Tentative bid issuance date: 10/10/2013

8. Mandatory site visit date (if any) : n/a

9. Tentative bid response date: 22/10/2013

10. Tentative contract award date: 30/10/2013

11. For system contracts, estimated annual volume: n/a


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