- The Cultural Activities Committee is the advisory body established by the Director-General of the United Nations Office at Geneva (UNOG) to consider proposals of cultural activities submitted to the United Nations Office at Geneva. The Cultural Activities Committee shall make recommendations for approval by the Director-General.
- The Cultural Activities Committee shall review and consider proposals for cultural activities submitted by a Member State or observer through its Permanent Mission, by the United Nations Secretariat or its staff associations, by a Secretariat department/office or organ/body or by a specialized agency or other United Nations institution. Any proposal originating from a Non-Governmental Organization must be submitted by one of the aforementioned entities.
- The Cultural Activities Committee deliberates and exercises its authority independently. Its decisions are guided by the relevant rules and procedures governing the use of the premises of UNOG (IC/Geneva/2005/14) and by the rules and criteria set forth below.
- Decisions by the Cultural Activities Committee shall be final and, unless otherwise expressly agreed, shall be taken by consensus.
Review of proposals
Organization of a cultural activity
- The Coordinator for Cultural Activities shall coordinate the arrangements for the organization of a cultural activity in cooperation with the Conference Services Division, Division of Administration (particularly its Central Support Services, Financial Resources Management Service), Security and Safety Section and Information Service.
- The Coordinator for Cultural Activities, or in his absence the Chairman of the Cultural Activities Committee, shall be the Cultural Activities Committee’s focal point for the Requesting Entity and the services and sections of UNOG involved in the organization.
- The Committee, through its Chairman or Coordinator, shall decide upon the space to be allocated for a cultural activity and upon its date and duration, according to the availability of an appropriate venue and scheduling requirements. In case of scheduling conflicts, priority shall be given to proposals relating to commemorations or observances established by the General Assembly or other governing bodies of the United Nations system, and proposals linked to current meetings and conferences held at UNOG.
- The Committee, through its Chairman or Coordinator, shall be entitled to inspect the artworks and items delivered for a cultural activity and to amend or reject, in whole or in part, those items considered at variance with these guidelines.