The Documents Management Section is an integral part of the Division of Conference Management. Planning and coordinating the preparation, translation into the six official languages of the United Nations, printing and distribution of all documents and publications issued by the United Nations Office at Geneva (UNOG) are some of the essential tasks of the Section. It is important that documents meet the United Nations editorial and technical standards, as well as General Assembly regulations.
The documents are prepared for delegations of Member States, and representatives of non-governmental organizations (NGOs) participating in the different meetings and conferences held at UNOG.
There are more than 50 United Nations offices, branches and departments submitting documentation for translation, printing and distribution through the Documents Management Section, such as the Office of the United Nations High Commissioner for Human Rights, the United Nations Conference on Trade and Development (UNCTAD), the United Nations Economic Commission for Europe (UNECE), the Conference on Disarmament (CD) and many others.
The Division of Conference Management produces from 30,000 to 35,000 documents per year, including 152,000 pages of translation done in-house and 12,500 pages done externally. The average annual number of typed pages is 275,000 and printed pages is 250,000,000. It distributes 16,000,000 documents annually in all United Nations languages following the principle of multilingualism and simultaneous distribution.