The Documents Management Section is an integral part of the Division of Conference Management. Planning and coordinating the preparation, translation into the six official languages of the United Nations, printing and distribution of all documents and publications issued by the United Nations Office at Geneva (UNOG) are some of the essential tasks of the Section. It is important that documents meet the United Nations editorial and technical standards, as well as General Assembly regulations.
The documents are prepared for delegations of Member States, and representatives of non-governmental organizations (NGOs) participating in the different meetings and conferences held at UNOG.
There are more than 50 United Nations offices, branches and departments submitting documentation for translation, printing and distribution through the Documents Management Section, such as the Office of the United Nations High Commissioner for Human Rights (OHCHR), the United Nations Conference on Trade and Development (UNCTAD), the United Nations Economic Commission for Europe (UNECE), the Conference on Disarmament (CD) and many others.
The Division of Conference Management translates a total of 70 million words per year, that is to say 176,500 pages done in house and 47,925 pages done externally. It distributes about 5.1 million documents annually in all United Nations languages following the principle of multilingualism and simultaneous distribution. In a greater effort to have more sustainable practices, 780,000 less pages were printed in 2012, a trend that is expected to continue in upcoming years.